Public Works Department - Request for Proposals for Residential Backflow Testing

City of Central Point Public Works Department

Request for Proposal

Residential Backflow Testing

The City of Central Point is interested in obtaining written proposals from licensed, certified backflow testers to perform residential backflow testing, maintenance and reporting for approximately 2,600 backflow devices in the City of Central Point.

Project Description

The City of Central Point has adopted a program whereby the City of Central Point will contract with licensed, qualified backflow testers for the purpose of conducting annual testing, reporting, maintenance and any necessary re-testing of residential backflow devices.                                           

Contractor will coordinate scheduling and program implementation with the City. Contractor shall supply all labor, transportation, equipment, materials and tools necessary to complete the scope of service included in this Request for Proposal (RFP). Contractor must secure and maintain all certification, licenses and insurance as required by the contract.

Backflow Assembly Information

The City’s master list of approximately 2,600 assemblies is a detailed list of backflows assemblies that are due for testing and will be provided at the beginning of the contract. Data provided for each assembly will include the customer’s name, address, general location, make, model, size serial number and last test date. Additional new and/or existing assemblies will be added as they are identified through the residential inspection program.

There are approximately 1,800 residents that have been identified as having a sprinkler system but not having their backflow s tested or located.  The City has an ongoing program of sending out letters to these residents informing them about the backflow inspection program and to call the City for help in locating or inspecting their backflows.  As we get this information it will be added to the testing list.

Customers will remain responsible for providing clear access to the assembly for testing and maintenance; however, minor cleanout of backflow assembly boxes is considered a routine maintenance function by the Contractor, to ensure prompt testing of backflow assemblies.

Confined space entry is not required; however, some assemblies may be difficult to access, and a reasonable attempt to access by the contractor is expected.

RFP Instructions

Submit  the  following  information  in  writing  on  the  attached  Quotation  Cost  Form  by

Monday, November 28, 2016, 4:00 PM PST:

A fixed cost quotation for each individual Annual Backflow Assembly Test.
A fixed cost quotation for each individual backflow assembly Maintenance and Re-Test. [Maintenance materials are compensated separately and should not be included in the Maintenance and Re-Test cost quotation; see Section 2(b).]

Submit the sealed proposal including the Quotation Cost Form by mail or by hand to: City of Central Point

Attention: Mike Ono

140 S. 3rd Street Central Point, OR 97502

For additional information regarding this RFP, please direct questions to Mike Ono, 541-664-3321 Ext. 243, mike.ono@centralpointoregon.gov.